JOB VACANCY FOR PROCUREMENT OFFICER
Company: Johns Hopkins Center for
Communications Programs
Category: Purchasing / Procurement
Location: Accra
Job status: Full-Time
Salary: GH
Education: Degree
Experience: 3 years
Job expires: 18 Feb-2021
GENERAL
DESCRIPTION
Breakthrough ACTION is a five-year cooperative
agreement from the United States Agency for Interational Development (USAID) to
lead their social and behaviour change (SBC) programming around the world
through a partnership led by Johns Hopkins Center for Communication Programs
(JHU CCP). Through funding from the Global Health Security Agenda (GHSA)
Breakthrough ACTION implements programming to improve capacity to effectively
address high-risk behaviours associated with six priority zoonotic diseases and
other emerging threats and to address the World Health Organisations (WHO)
international Health Regulations (HR) core capacity of risk communication in
Ghana
In addition to GHSA work, in November 2019, USAID
provided bridge funding to Breakthrough ACTION’s to implement SBC activities in
five priority regions to increase demand for and use of key health interventions
covering family planning, prevention, and
treatment of malaria, maternal neonatal and child health and nutrition.
Following the outbreak of COVID
19 Breakthrough ACTION received funding from USAID
to support the Ghana Health Service and the Ministry of Gender. Children, and
Social Protection with SBC materials and risk communication support to
reinforce procurement capabilities. Breakthrough ACTION is seeking applications
from experienced and suitably qualified professionals for the
position of Procurement Officer. The position will
be based in Accra
POSITION SUMMARY
The Procurement Officer will support activities
related to the procurement of materials, services supplies, and equipment in
accordance with JHU CCP Breakthrough ACTION. USAID and any other donor
regulations in support of Breakthrough ACTION programmes both domestic and
international The role performs central functions under JHU CCP Ghana’s
Breakthrough ACTION activities.
KEY RESPONSIBILITIES:
• Assist Management in the development,
management, implementation and evaluabon of appropriate systems, programmes
services related to the procurement function.
• Support the procurement activities for JHU-CCP
Ghana’s
Breakthrough ACTION activities at the country
office in accordance with the Ghana JHU-CCP Operational Manual and USAID rules
and regulations.
• Liaise with the Chief of Party/Deputy Chief of
Party, Programme Officers, and finance team to establish and secure project
purchase needs
• Manage sourcing activities for a variety of
commercial goods end services, including consultancies and media buys.
• Conduct market research, identify and recommend
potential vendors and suppliers both domestically and internationally:
• Generate solicitations and agreements for
commercial goods and services and liaise with the Deputy Chief of Party and
Human Resource and Administration Manager to facilitate procurements and
contracts with service providers and vendors
• Conduct competitive procurement actions.
including Request for Quotation (RFQ), Request for Proposal (RFP), bid
evaluation process, and cost/price analysis
• Effectively negotiate prices and torms to assure
value for money.
• Prepare Selection Memos for review by supervisor
• Assure compliance with USAID and JHU-CCP
policies.
• Process purchase orders in a timely and efficient
manner
• Conduct Procurement Committee secretary
activities organise meetings and keep all relevant documentation in order.
• Ensure all required documentation is approved by
COP prior to purchase end guarantee appropriate filing.
• Ensure proper procurement documentation and
filing system is in place as per JHU CCP Breakthrough ACTION regulations and
guidelines for the movement (purchasing dispatching and receipt of
goods services etc.
• Recommend appropriate purchasing approaches and
strategies to reduce cost and guarantee quality
• Update the suppliers and vendors list on a semi-
annual basis.
• Ensure accurate inventory of all items is kept,
both in storage and office
REQUIREMENTS
• Sound judgment ability to extract, interpret,
analyse, and format data and to resolve operational problems
• Ability to work with accuracy under time
constraints and pressure to deal patiently and tactfully with staff members and
others and to have a high sense of confidentiality, initiative, and good
judgment
• Good administrative and supervisory skills,
ability to plan and organise work and to train and motivate support and
administrative staff in a country office
• Familiarity with procurement laws of Ghana &
USAID Procurement guidelines
Qualification
Required & Experience
PREFERRED QUALIFICATION
• degree in Business Administration, Procurement,
Purchasing & Supply, Finance or related field
• At least 3 years relevant experience in
Procurement, Finance and/or
• Logistics preferably in the development sector.
• Excelent English writing skills .
• Ability to work independently with initiative to
manage high volume workflow, and to work effectively with people of different
national and cultural backgrounds
• Proficiency in Microsoft Office.
• Willingness to travel to project field sites as
assigned.
• Experience with USAID funded projects
• Experience working with an international
organization.
Location: Accra
How To Apply
For The Job
Interested candidates should submit a covering
letter and curriculum vitae/resume and 3 professional references outlining
relevant experiences to:
breakthroughactionghana@gmail.com with the subject title as “Application
Procurement Officer”
Closing Date: 18 February, 2021
NB:
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